Invoice data entry, done in seconds.

The stack. The typing. The matching. And a price that quietly went up.

Simpli does all of it — and flags what changed.

14 days or 300 invoices free · No credit card · Cancel anytime

Built for QuickBooks Desktop — A/P and A/R

See it run

A vendor bill in, a QuickBooks Desktop file out — no editing, no cuts.

How it works

From a stack of invoices to a QuickBooks import.

  1. Step 1

    Drop in your invoice

    A vendor bill or a customer sale. PDF, photo, or scan, including a photo from your phone. No templates, no setup.

    Vendor bill (A/P)Customer sale (A/R)
    Drop an invoice herePDF, photo or scan — or take a photo
  2. Step 2

    Simpli reads every line

    Description, code, quantity, unit price, amount. Straight off the invoice, however the vendor formatted it.

    Bertram FoodsBill #131224
    QtyCodeDescriptionUnit priceAmount
    12SGOOLIVES GREEN SLICED 4/1 GL38.50462.00
    6SALTKSRSALT KOSHER 3LB4.2525.50
    4110SEALING TAPE 2IN CLEAR18.0072.00
  3. Step 3

    Every line matched to your items

    Simpli maps each line to the right item in your QuickBooks list — by code or by description, whichever that vendor uses. Once you’ve told it, it doesn’t ask again.

    Bertram FoodsBill #131224All 3 matched
    CodeQB itemStatus
    SGOFRUITS & VEG.:SGOMatched
    SALTKSRSPICES:SALTKSRMatched
    110SUPPLIES:Sealing TapeMatched

    Matched by code for this vendor. Told once, remembered after.

  4. Step 4

    Check the flags, then export

    Simpli flags anything that needs your eye — an unmapped line, a price that moved since last time. Everything else is ready to import.

    Bertram FoodsBill #131224
    Lines
    3
    Total
    $559.50

    Price changedOLIVES GREEN SLICED 4/1 GL — 36.00 → 38.50

What Simpli does

Four things it does that a generic OCR tool doesn’t.

It remembers your mappings

The first time you tell Simpli that a vendor’s “OLIVES GREEN SLICED 4/1 GL” is your FRUITS & VEG.:SGO, it never asks again. Match by item code or by description, per vendor — whichever your vendors actually print.

Match by codeMatch by description
SGOFRUITS & VEG.:SGO

It catches price changes

Set what you expect to pay. Simpli flags any line that moved, with a tolerance you control. A quiet price hike stops being something you find out about at month-end.

OLIVES GREEN SLICED 4/1 GLPrice changed
Expected
36.00
Invoiced
38.50

Both sides of the ledger

Vendor bills into accounts payable, customer sales into accounts receivable. One tool, one item list, one workflow — instead of two.

Vendor bill (A/P)Posts to your A/P account
Customer sale (A/R)Posts to your A/R account

One item list. One workflow. Both directions.

Simple, flat pricing

Every plan includes the AI reading costs — no metered surprises.

Pay monthly or yearly?
Starter
$29 / month
50 invoices / month
  • AI reading costs included
  • Vendor bills (A/P) and customer sales (A/R)
  • Unlimited item and vendor mappings
  • Setup help getting your lists in
Start free
Recommended
Core
$79 / month
350 invoices / month
  • AI reading costs included
  • Vendor bills (A/P) and customer sales (A/R)
  • Unlimited item and vendor mappings
  • Setup help getting your lists in
Start free
Pro
$149 / month
1,200 invoices / month
  • AI reading costs included
  • Vendor bills (A/P) and customer sales (A/R)
  • Unlimited item and vendor mappings
  • Setup help getting your lists in
Start free
Need more than 1,200 invoices? Email support@simpli.one

All plans include the same features — the only difference is how many invoices a month.

One client means one QuickBooks item list. If a business runs several company files off the same item list, that’s still one client.

Bookkeeping firm with multiple clients?

Tell us how many and we’ll set it up with you — the grid above prices one client at a time. Email support@simpli.one.

Get in touch

Questions

Anything else? Email support@simpli.one.

Does this work with QuickBooks Online?
No. Simpli exports IIF files, which QuickBooks Desktop imports natively. QuickBooks Online doesn’t support IIF.
What if a line doesn’t match anything?
It’s flagged before you export. On a vendor bill it’s a hard block: QuickBooks rejects a line whose item it doesn’t already have, so Simpli won’t build a file with one in it. On a customer saleit’s a warning instead — your imported item list can be an incomplete copy of the real one, and refusing an export on our own partial copy would stop files that would have imported fine.
Do I need to set up my item list first?
Yes — import your QuickBooks item list into Simpli and it maps against that. It takes one export from QuickBooks and one upload here. Simpli learns your vendors’ codes and descriptions as you go.
What happens to my invoices after they’re processed?
The uploaded file itself is never kept — it’s read and discarded. The data taken off it stays in your account until you delete it, because you may need to correct an invoice and re-export it. You can delete a single invoice, clear all of them at once, or delete your account and everything in it. The Privacy Policy has the detail.
Is my data separate from other customers’?
Yes. Every organisation’s data is isolated at the database level, enforced on every query. The infrastructure underneath — Supabase, Stripe, Vercel and Anthropic — is independently audited, and every sub-processor is listed in the Privacy Policy.
Is there annual billing?
Yes — pay yearly and get 2 months free. Pick monthly or yearly on the pricing above, and switch either way later from your billing page. Cancel anytime.
Can I try it on my own invoices?
Yes — 14 days or 300 invoices free, no card. Use your real files.
Simpli

Turn your next invoice into a QuickBooks file.

Create your account and import your first invoice into QuickBooks Desktop in minutes.

14 days or 300 invoices free · No credit card · Cancel anytime